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Toronto Exhibitor Information | Lift & Co. Cannabis Expo

TORONTO EXHIBITOR INFORMATION

In accordance with the Cannabis Act cannabis cannot be displayed or given out by exhibitors on the expo floor. Any exhibitor found to be displaying or giving out cannabis will be asked to leave the show.

Metro Toronto Convention Centre
North Building, Exhibit Halls ABC
255 Front St, Toronto, ON, M5V 2W6

Industry Day - Friday, June 7, 2019
Consumer Weekend - Saturday, June 8 & Sunday, June 9, 2019

Friday 10 AM – 5 PM
Saturday 10 AM – 6 PM
Sunday 11 AM – 4 PM

Information Guide

  • If there will be electrical equipment displayed in your booth...see 'permissions to show'
  • To order in-booth catering...see 'MTCC Exhibitor Services'
  • If you want to provide food and/or beverage samples...see 'MTCC Exhibitor Services'
  • If you need a parking pass...see 'MTCC Exhibitor Services'
  • If you need internet services...see 'MTCC Exhibitor Services'
  • If you need shipping or customs assistance...see 'GES - Show Services'
  • If you need to rent furniture, accessories, or audio/visual...see 'GES - Show Services'
  • If you need your booth designed...see 'GES - Show Services'
  • If you need labour to install or dismantle your booth...see 'GES - Show Services'
  • If you need a banner or lighting hung...see 'Showtech - Rigging and Electrical'
  • If you need electricity....see 'Showtech - Rigging and Electrical'

Important Dates

GES Advanced Warehouse Receiving Window
Friday, December 7 – Friday, January 4

Booth Approval Deadline
Wednesday, April 10

Voyage Control Open for Move-In Booking
Tuesday, May 7

InterContinental Toronto Centre Hotel Booking Deadline
Monday, May 6
Or until sold out

GES Show Services Early Bird Discount Deadline
Friday, December 28

Exhibitor Appointed Contractor (EAC) Form Deadline
Friday, December 28

MTCC Exhibitor Services Early Bird Discount Deadline
Wednesday, May 22
For parking passes, booth cleaning, telecommunications and high-speed internet

Fire Safety Reply submission deadline
Wednesday, May 5
See 'booth approval' section

Confirmation of Insurance Deadline
Tuesday, June 4

Checklist

  • Obtain general liability coverage and send confirmation of insurance to your hello@lift.co
  • Book travel and hotel accommodation
  • Purchase a parking pass for the MTCC
  • Ship materials to the advanced warehouse OR book a move-in time on Voyage Control
  • Submit booth rendering/ floorplan for approval
  • Register all booth staff for Exhibitor Badges (to be picked up at onsite exhibitor registration desk)
  • Make arrangements for exhibit move-out
  • Order in-booth catering for booth staff
  • Order internet and/or telecommunication services
  • Order in-booth cleaning
  • Order parking passes
  • Order rigging for hanging signage or lighting
  • Order electricity
  • Submit Exhibitor Appointed Contractor (EAC) form
  • Submit and pay for Permission to Show application

Key Contacts

Show Management

hello@lift.co
1.800.681.1593

Metro Toronto Convention Centre

Your MTCC Team
exhibitor-services@mtccc.com
416.585.8387

GES Show Services

Contact Form
416.585.8264

Showtech Power and Lighting

Getting to the MTCC

From outside of Toronto
From within Toronto

We will be using the West Ramp for move-in and move-out:

West Ramp location
MTCC Map (click to enlarge)

Insurance

Exhibitors must have adequate and up to date insurance for a minimum of $1,000,000.00 General Liability Coverage inclusive of bodily injury and/or property damage for each occurrence. Lift Co. Ltd. must be named as an additional insured.

Lift Co. Ltd.
77 Peter St
Toronto, ON
M5V 2G4

Send your confirmation of insurance to hello@lift.co by Tuesday, June 4, 2019.

Permissions to Show

Ontario's Electrical Product Approval Requirements

Before an electrical product or piece of electrical equipment is used, sold, displayed or advertised for sale in Ontario, it must be approved by an accredited certification or inspection body. The item must carry the official mark or label of the agency which indicate that the product has been independently assessed for safety.

Application for Permission to Show

Questions?

Dan Cheddi
Harm Mitigation Technologist
Electrical Safety Authority
905.712.7834
dan.cheddi@electricalsafety.on.ca

Hotel

We have secured a block of rooms for exhibitors at the InterContinental Toronto Centre Hotel

Single/Double Occupancy Rate: $279*

Includes:

  • Complimentary wireless internet connection in all guestrooms and public areas
  • Complimentary 24 hour fitness facility access with guestroom key
  • Pool access, located on the 3rd floor, hours from 6AM - 11PM
  • IHG Business Rewards
  • Parking: Hotel Valet Parking @ $49 + HST per vehicle overnight with in and out privileges, subject to change; Metro Toronto Convention Centre Self Park @ $32 daily maximum (incl. HST), subject to change

*subject to a 4% Municipal Accommodation Tax (MAT) and 13% Harmonized Sales Tax (HST) and are subject to change. Quoted in Canadian funds and on a per room, per night basis. Subject to a $30 charge for each additional adult over double occupancy, to a maximum of three persons per room. Applicable three (3) days prior and three (3) days post, although guestrooms are subject to availability and prevailing rates.

To book:

Online booking or call the Reservations Department at 1.800.235.4670 and specify Lift Co. Ltd. when reserving.

Don't Wait

There is a limited amount of rooms available and the rooms are available on a first-come-first-served basis. Don't wait to book. The preferred rate is available until Monday, May 6, 2019.

Exhibitor Expo Hall Access and Desk Hours

Exhibitor Access to Expo Hall

Exhibitors may access the Expo Hall before and after show hours. An exhibitor badge is required for access:

Friday, June 7, 2019, 8 AM - 10 AM and 5 PM - 6 PM
Saturday, June 8, 2019, 8 AM - 10 AM and 6 PM - 7 PM
Sunday, June 9, 2019, 10 AM - 11 AM

Onsite Exhibitor Registration Desk Hours

Wednesday, January 9, 2019, 4 PM - 9 PM
Thursday, January 10, 2019, 8 AM - 6 PM
Friday, January 11, 2019, 8 AM - 6 PM
Saturday, January 12, 2019, 8 AM - 6 PM
Sunday, January 12, 2019, 10 AM - 5 PM

Move-in and Move-out Schedule

Move-In

Wednesday, June 5, 2019
Partner and exhibitor move-in. Detailed schedule TBA.

Thursday, January 10, 2019
Exhibitor move-in. Detailed schedule TBA.

Move-Out

Sunday, January 13, 2019

1 PM – 11 PM
GES Customs and Logistics Desk open

4 PM
Expo Close - no booth breakdown or move-out is to commence until 4 PM on Sunday, June 9

4 PM – 5 PM
GES to remove aisle carpets

4 PM – 11 PM
Exhibitor move-out

5 PM – 11 PM
GES to return empty storage crates to exhibitors

Monday, June 10, 2019

8 AM – 12 PM
Exhibitor move-out and
GES Customs and Logistics Desk open

12 PM
Forced Freight Deadline

Move-in Procedure

There are 3 options for moving-in your materials to the convention centre:

  1. GES Advanced Warehouse, or
  2. Voyage Control, or
  3. hand carry.

GES Advanced Warehouse

With the GES Advanced Warehouse and material handling, your materials will be delivered to your booth on the expo floor in time for your assigned move-in time.

Voyage Control

Voyage Control allows exhibitors to book a specific loading area time within your assigned move-in window. The system will be open on May 7 for booking. On move-in day, arrive directly at the convention centre at your booked time (it is no longer required to first queue in the Cherry St. marshalling yard). Please see the 'Voyage Control Instructions' section for further details.

Handy carry

If you are able to carry your materials by hand and without the use of a dollie, you may use street level entrances (Front Street, Internal Street, or Bremner Blvd.) and take the escalator to the expo floor.

Dollies are not allowed on carpeted areas. All 4 wheel dollies, pallet jacks or oversize loads are prohibited outside all Exhibit Halls into the pre-function areas. If you require a dolly or pallet jack to move your items, you must use the designated loading area.

Voyage Control Instructions

*Note: if you are shipping all your materials to the GES advanced warehouse, it is not necessary to book via Voyage Control.

Beginning May 7, exhibitors (or exhibitor appointed contractors, if applicable) will log-in to Voyage Control and book a specific time for each vehicle that will be delivering their booth to the show (ex. 3 vehicles = 3 bookings).

Voyage Control App

Here's how to book, beginning May 7:

1 / Go to http://voyagecontrol.com/mtcc
2 / Click “Sign Up/Sign In” to create a profile
3 / Enter your information then click “Make A Booking
4 / In the event menu select “Lift & Co. Cannabis Expo 2019
5 / In the user menu select your move-in zone (this will be emailed to exhibitor main contacts on May 7)
6 / Enter your booking code (this will be emailed to exhibitor main contacts on May 7)
7 / In the phases menu select “Move-in” and your move-in date
8 / Select the “Exhibitors” load zone and vehicle type (the vehicle that will be used)
9 / Click “Get Times” and select one of the available times. Greyed-out times mean they are full and no longer available. Please note that you must arrive at the start of the time you select.
10 / Click “Next
11 / Complete your contact information and ensure you enter your booth number
12 / If you know the driver and vehicle information, please enter it. If you do not know either of these, you can click on “I do not know” then click “Submit bookings
13 / After you submit your booking you will be provided with a Booking Pass. Please make an effort to ensure that all drivers have this booking pass displayed on their dashboard upon arrival at the MTCC West Ramp. Drivers that do not have this booking pass will still be able to check-in but will have a delayed check-in process.
14 / Log back in at any time to edit your booking or add additional bookings
15 / On move-in day, arrive directly at the MTCC West Ramp at your booked time. You will be granted access to load-in, and will receive a text reminder when your booked time period is coming to an end

Directions to the West Ramp

We will be using the West Ramp for move-in and move-out:

West Ramp location
MTCC Map (click to enlarge)

Questions?

Move-out Procedure

1 / The Lift & Co. Cannabis Expo will close at 4:00pm on Sunday June 9. No booth breakdown or move out is to commence until 4:00pm. The MTCC Marshalling yard will open at 3:00pm and will be staffed by the MTCC Dock Staff. Be sure to check in with the staff before leaving the yard.

2 / At show closing, GES Canada will remove aisle carpet, and will deliver storage crates to your booth. Please keep aisles free of booth materials until aisle carpets are removed (approximately 1 hour). We ask for your co-operation and patience.

3 / As per the Ministry of Labour, children under 16 years of age are NOT permitted on the show floor during tear down or move out.   Please also note, that as per the Ministry of Labour, Proper Protective Equipment is required to be worn while all tear down and move out activity is taking place

4 / All electrical power will be turned off 1/2 hour after show closes unless prior arrangements have been made with Showtech Power & Lighting.

5 / The Metro Toronto Convention Centre is a SMOKE FREE ENVIRONMENT. We thank you for your co-operation in this matter. 

6 / Please note for the move out the West Ramp will be used.

7 / You may obtain a flat-bed dolly from GES Canada.

8 / When your material is ready to go, you will be given a pass by MTCC Dock Staff /Show Management to either bring your parked vehicle to the West Ramp or your vehicle will be called from the Marshalling Yard at that time.

9 / Please note that you will not be able to move your vehicle into the Dock Area without a pass.

10 / All vehicles must be either in the Metro Toronto Convention Centre Marshalling Yard or area parking lots (mini-van or smaller). Please do not leave vehicles on the streets surrounding the Centre – as you can anticipate Metro Parking Authority to Tag and Tow if you are street parked.

11 / No material may be taken through the Main Entrance on Front Street, Internal Street or Bremner Blvd. unless it can be carried by hand. Dollies are not allowed on carpeted areas. No equipment may be transported on the escalators or public passenger elevators. All 4-wheel dollies, pallet jacks or oversize loads are prohibited from leaving all Exhibit Halls into the pre-function areas.  If you require a dolly or pallet jack to move your items to your vehicle, you must use the designated loading area.

12 / In order to minimize the risk of theft during move-out, it is recommended that all small articles of value be removed at the close of the show and that the exhibitor guards the remaining material.

13 / If you need help with moving your freight, please speak with a GES Canada representative on the show floor. A representative from GES Logistics will be onsite Sunday, June 9 at 1:00pm and can assist you with your outbound shipment.

14 / Forced Freight - All exhibits must be removed from the show floor by 12 PM on Monday June 10. Please ensure that you have made arrangements with your shipper to remove your goods from the floor at this time. The official carrier will remove all materials left on the floor past 12 PM, at the owner’s expense. No liability will be assumed by GES or Lift & Co. as a result of such re-routing or handling.


  1. When your material is packed and ready to load, please proceed to the Exhibitor Registration desk or find a Lift & Co. staff member in a pink vest. A Lift & Co. staff member will visit your booth to verify that you are completely packed and ready to go. You will then be given a paper Move-Out Approval pass which you will then take to the Voyage Control desk. Here you can have a booking made for your vehicle(s) to enter the loading dock.
  2. Please note that you will not be able to move your vehicle into the loading dock without a Voyage Control booking pass.

MTCC Exhibitor Services

Notice to Exhibitors and Display Companies
MTCC Recycling Program
Fire Regulations for Exhibitors
Exhibitor Catering Order Form and Guidelines
Sample Food and/or Beverage Distribution Authorization Request
Business Centre Services
Helium Authorization Request

MTCC Exhibitor Services Online Ordering:

– parking passes
– booth cleaning services
– telecommunications services
– high-speed internet (booth spaces do not include internet)

To order:

1 / Go to mtccc.com/order
2 / Click ‘online ordering tool’
3 / Scroll down to June 2019
4 / Click on ‘Lift & Co. Cannabis Expo Toronto 2019’
5 / Enter your booth number and press continue

Book your services by Wednesday, May 22, 2019 to receive a special discount rate.

GES - Show Services

GES is the Lift & Co. Cannabis Expo Toronto 2019 official general service contractor.

GES provides:

– Material handling
– Shipping and customs
– Carpet, drape and complements
– Tables and chairs
– Accessories
– Furniture rental
– Prestige furniture rental
– Hardwall systems
– Graphics and signs
– Plants and flowers
– Audio visual and computers
– Install and dismantle labour
– Request for set-up by non-official contractor (EAC)

Services can be ordered via GES's Online Ordering System. The show code is LIFT2019.

Book your services by Friday, December 28, 2018 to receive a special discount rate.

For display companies ordering on behalf of an exhibitor, please enter your company names as exhibitor name c/o display company.
Have your booth number on hand. If you do not know your booth number, please enter “0” (zero).

Showtech - Rigging and Electrical

Hanging banners and overhead lighting can be ordered from Riggit via their Online Ordering System. Once at the website:

1 / Click ‘order services online’
2 / Scroll down to January 2019
3 / Click on ‘Lift & Co. Cannabis Expo 2019’
4 / Enter your booth number

Book your services by Wednesday, January 2, 2019 to receive a special discount rate.

Guidelines:

– all banners will be hung at a height of 20′ from the ground to the top of the banner
– banners must not extend outside the footprint of your booth, into neighbouring booths, or into aisle space
– install time: the time your banner will be assembled and ready to hang or the time your lighting will be ready for focus
– load out time: the time your booth will be clear/ accessible for the lift
– please indicate if you require any overhead power for lighting or a rotating banner

Booth Design Guidelines

Booth Guidelines

Displays must not protrude beyond the measured booth dimensions or obstruct a clear view of the neighbouring booths, and may not be taller than 8 ft. in height except in specified areas. Exhibitors may extend the height of their display up to 12’ in height if:

1 / graphic/signs are limited to company name/logo
2 / exhibit is a professionally constructed display and does not present a safety hazard
3 / all sides of the additional height are finished and the back side does not include any company name/product (or anything that would interfere with a neighboring exhibit)
4 / no product is displayed above 9’
5 / detailed photos and/or plans are submitted to show management for review and approval. Submit here.

No Exhibitor shall permit the exposure of any unfinished surface to neighbouring booths. If the Exhibitor fails to correct the unfinished part, Lift & Co. will have the right to finish such outside partitions at the exhibitor’s expense.

Visibility and Sight Lines

All exhibitors must maintain “reasonable sight lines” from the aisle line, regardless of the size of the exhibit.

Consider sight lines as a major factor when designing your booth.

Do not block or obstruct the clear view, visibility and accessibility of other booth spaces.

Lift & Co. reserves the right to regulate “reasonable sight lines”, determine the eligibility of a booth floorplan, and retains the right to restrict or prohibit a booth floorplan if it is found to be in violation of reasonable sight lines.

Wall Height

In-line Booth

An in-line booth has adjoining booths on one, two or three sides.
Back walls: maximum height permitted is 8’ (exceptions above)
Side walls: maximum height permitted is 8’

– Side walls must be set back at least 5’ from the aisle line
– From the aisle extending back 5’, the maximum height for side walls is 4’

Island Booth

An island is a booth with aisles on all four sides

Perimeter walls: a wall of solid construction that runs along the perimeter of the booth. Maximum height permitted is 4’
All other walls: maximum height permitted is 16’

– Walls of solid construction and 16’ in height, should be located in the centre of the exhibit space to take into account “reasonable sight lines”
– Walls that are not of solid construction (plexi or transparent material) and are non-continuous (not more than 4’ wide), are acceptable if they do not interfere with “reasonable sight lines” of surrounding exhibitors

Booth Approval

All exhibitors must read and comply with the booth design guidelines outlined on this page as well as the fire regulations for exhibitors.

A final floor plan/ rendering of your booth must be submitted to show management for approval no later than Wednesday, April 10, 2019 if:

1 / booth is 10′ x 20′ or larger
2 / in-line booth is requesting a maximum height of more than 8′ (12′ maximum)
3 / booth has a roof/ mezzanine/ second story
4 / booth has a raised platform
4 / booth material exceeds 10,000 lbs. gross weight
5 / booth material exceeds 300 lbs. / sq. ft. limit
6 / booth has prohibited material
7 / materials/ processes/ equipment require a special permit
8 / booth has suspended signs/ banners/ lights
9 / island booth has hard wall
10 / booth has motorized vehicle/ combustion engine
11 / booth contains liquid fuels/ natural gas/ propane (six weeks notice to process request)
12 / booth contains cooking appliances
13 / booth contains hazardous material

Submit here.

Exhibitor Appointed Contractor

Exhibitors wishing to use a contractor other than Levy Show Service Inc. to set up and dismantle their exhibits must fill out the Exhibitor Appointed Contractor (EAC) form and return to Levy Show Services no later than December 28, 2018. If this form and the certificate of insurance from the non-official contractor is not received by December 28, 2018, your non-official contractor will be allowed to supervise only. All labour must then be hired from Levy Show Service Inc. for installation and dismantle of the exhibit.

Complete the Exhibitor Appointed Contractor (EAC) Form and email to operations@levyshow.com by December 28, 2018.

Exhibitor Badge Registration

CONEXSYS - Lead Retrieval

Lead retrieval services are provided by CONEXSYS. To order, complete this form and return to CONEXSYS.

There are 2 options for lead retrieval:

1 / MyLeads Standard: this option comes with a physical scanner. Lead data is collected electronically. Exhibitors setup a qualifier menu to take notes on leads. No electricity or wifi required.
2 / MyLeads Mobile App: leads are collected via the CONEXSYS mobile app. The app allows exhibitors to scan badges, and add notes.

Book your lead retrieval services by Friday, January 4, 2019 to a receive a special discount rate.

Promote your Participation at the Show

Social Media Assets

Download Here. Sharing is caring! Help drive traffic to your booth by sharing Lift & Co. Cannabis Expo assets to your social networks. Find everything you need here. Includes Facebook, Twitter, Instagram graphics. Use the #liftcoexpo hashtag in all your communications.

Facebook Event Page

Pointing your followers to the Lift & Co. Cannabis Expo - Vancouver 2019 event page is another great way to drive awareness to your participation. To keep it effective we ask that you do not set up your own Facebook events page for the expo, but instead direct your followers to the one official Lift & Co. Expo Facebook event.

Promotional Giveaways

If you have a cool idea to promote the event, pitch us a plan and we can help out with complimentary tickets.

Business Conference Partnerships & Tickets